Top Project Management Software "Smartsheet"
Posted October 11, 2021
Written by John Shea III, Xpanxion Technical Writer
How it Helps You do Project Management
In their own words, Smartsheet says it’s “a dynamic workspace that empowers teams to manage projects, automate workflows, and rapidly build new solutions—using no-code tools they love, and backed by the security IT needs.”
Others call it a project management application much like a spreadsheet. With it you can manage many projects with multiple moving parts at any time throughout the project. You can improve collaboration and manage workflows, all from a single platform.
It's a great tool if you prefer to use spreadsheets to manage your projects but don’t want to use Microsoft’s Excel or Google Sheets.
It’s also great if you like databases and spreadsheets rather than visually-oriented applications like Gantt charts, Kanban boards, and timeline views.
With Smartsheet you can:
- Create reports and analytics
- Secure data
- Collaborate with your teams
- Set up basic automation
- Integrate with the cloud and third-party apps
- Manage resources
How Smartsheet Can Help You
You can use Excel spreadsheets to track project budget and bids, but then use Smartsheet to manage the project overall.
Smartsheet uses spreadsheets. They call them “sheets”. With these sheets, you can create task lists and project schedules and define budgets and requirement lists. Smartsheets have built in templates that let you customize them and then collaborate with your team within the sheet itself. The templates are ready to use so you don’t need to start with nothing set up. Smartsheet has its own tutorials, but there are other web sites offering training as well.
Each Smartsheet can expand or collapse its rows to see large scale progress on projects or individual tasks. Sort tasks by priority, deadline, or the assignee. If a spreadsheet has dates in it, Smartsheet creates a calendar view.
Each row might have files attached to it, emails stored within, and a discussion board associated with it. When a new smartsheet is created, the staff is notified by a push to populate its rows and columns. When you update information in one sheet, other sheets tracking the same information are also updated automatically. There are alerts when deadlines approach. There is also document version control.
As you can see, Smartsheet combines some functions from Microsoft Excel, Project, Access, and SharePoint.
It is Xpanxion’s opinion that Smartsheet is one of the best project management tools out there. We use this and sell this as one of our platforms.
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